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The New LabStats - Reports
Posted by ShaNeil Harada on 15 June 2015 09:30 AM

LabStats provides several options for viewing and comparing computer and application usage.  Navigate to Reports to access Reports, Charts, and Data Exports

Please keep in mind that we may change existing reports or add new ones in order to better provide the information that is needed.

Reports:

Our Reports section consists of various tables, comparisons, and summaries. 

To facilitate ease of use, report settings are selected through a simple question / answer format.  Keep in mind that each report may have slightly different options available depending on the goal of the report.  Here are a few options you may see.

Simply click on each link to see your options.  The date range link will allow you to set the Start Date and End Date either manually or by selecting the date on a calendar.

If you would like to run the report across a schedule you have set (see our schedules document for more information), click on the ‘Using No Schedule’ link and select the schedule from the drop down box.

You can report on all logins, or select specific Login Tags to include or exclude.  You can also select individual groups and/or station tags to report on.  If you see an “Excluding application information” link, this means that by default no applications are selected for the report but you can click on the link to select either an individual application or an application tag.

You can also choose to “Show All Fields” or to break the report down into just what you are looking for (Login, Station, or Application related data).

In an effort to be transparent about what we are reporting and to help users to understand what they are seeing, we have included a column that identifies how we obtained each piece of information.  For the items such as Recorded Stations that list a variable (F) this information is gathered from the database based on the Report Criteria entered. 

Other items such as “Percent Stations Recorded” show a calculation (F/G) to show exactly how the result was obtained.  Some reports, such as the Summary Report, will display a Sampling Summary which shows information about how much of the total population of stations and users the data actually applies to.

Recorded Stations: Total number of stations reporting usage during selected time frame
Sampled Stations: Total number of stations
Percent Stations Recorded: Percentage based on the number of recorded stations / total number of stations
Recorded Users: Total number of users with reported usage during selected time frame
Sampled Users: Total number of users
Percent Users Recorded: Percentage based on the number of recorded users / total number of users
Sampled Applications: Count of Applications included in summary (in this case, there are 5 with the ‘Web’ tag).

Below the Sampling Summary you will see the actual data reported for the specified criteria (date range, groups, etc).  If you use a schedule, the data will be broken into separate blocks for each Time Block in the schedule.  If you do not use a schedule you will see the data combined into an “All Day” time block. 

Time per Block:  Total amount of time included in the selected date range
Time Used:  Total amount of usage within the selected date range within the given criteria, (i.e. groups and or tags selected)
Session Count:  Total number of Login sessions within the selected date range
Total User Time Available:  The total amount of time multiplied by the total number of users (sampled users)
Total Station Time Available:  The total amount of time multiplied by the total number of stations (sampled stations)
Average Session Length:  Total amount of usage divided by the login session count
User Utilization:  Total amount of usage divided by the total user time available
Station Utilization:  Total amount of usage divided by the total station time available
Total App Time:  Total amount of usage for all applications in the selected date range within the given criteria (in this case, all applications with the ‘Web’ tag).
Total App Sessions:  Count of the total number of application sessions during the selected date range within the given criteria (in this case, all applications with the ‘Web’ tag).
App Utilization by User:  Total application usage divided by total user time available (based on sampled users)
App Utilization by User Time:  Total application usage divided by the time used
App Utilization by Station:  Total app usage divided by total station time available (based on sampled stations)
Average App Session Length:  Total Application usage divided by the count of the number application sessions

Application, Station and Login tags can be organized into tag groups.  You can report across these tag groups using the Enumeration reports.  This gives you a quick and easy comparison of usage for each tag in a tag group.  This is great for comparing User tags such as Sophomore vs. Junior vs. Senior or Station tags such as OSX vs Windows.

Many reports can also be exported in Excel format.


Comments (4)
richard hagen
30 July 2015 11:10 AM
Can you create (or link to) a tutorial or two on how to best utilize the various pre-built reports? The report categories are fairly self-explanatory but maybe there are creative uses depending on how things are set up?
ShaNeil Harada
27 August 2015 10:45 AM
We are continuously working on new documentation to help customers find what they are looking for. We welcome any feedback about report scenarios or questions higher ups want answered so that we can update our documentation and even add new reports.
Geoff Marr
10 February 2017 04:27 PM
For the application utilization report, is there any way to adjust the Y axis to report hours used instead of Percent?
Jeff Prudent
13 February 2017 10:34 AM
The Utilization report is just for percent utilization. To see a time frame you would want to run the Application Launch History Report.
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